Deposit & Service Report

1. I won’t know what the current fiscal year earnings are until the payroll record for that period has been completed. Should I complete the form to the best of my knowledge or wait until I have accurate figures?
2. What if the fiscal year earnings change after I have submitted the Deposit & Service Report?
3. What is the Request for Additional Information form used for? I have already reported these contributions correctly.
4. When asked for contract salary on the Request for Additional Information form, should it be the salary for the STRS Ohio fiscal year or the actual contract year?
5. What information needs to be supplied for a part-time person?
6. On Line 14 of the Deposit & Service Report, should I enter the full contract amount or just the contract earnings?
7. How should I report pickup on pickup?
8. What is the difference between Lines 2 and 3 on the Deposit & Service Report?
9. What type of earnings should be included on Line 3 of the Request for Additional Information?
10. What is the difference between Lines 4 and 11 on the Request for Additional Information?
11. What is the Deposit and Service Report for Employees with Continuing Employment? Is it different than the Deposit & Service Report?

1. I won’t know what the current fiscal year earnings are until the payroll report for that period has been completed. Should I complete the form to the best of my knowledge or wait until I have accurate figures?
   The amounts reported on the Deposit & Service Report should not be estimates. The report should be returned to STRS Ohio at the earliest date possible after you can accurately determine the total earnings and contributions that will be reported for the member on the Annual Report. STRS Ohio needs to receive the report no later than two weeks after the member’s effective retirement date.
2. What if the fiscal year earnings change after I have submitted the Deposit & Service Report?
   Immediately send a corrected Deposit & Service Report by fax or mail to STRS Ohio. Clearly note “Revision” on the top of the form. Deposit & Service Reports submitted via the STRS Ohio Employer Web site can also be corrected in the “Access Deposit & Service to be corrected” section of the site.
3. What is the Request for Additional Information form used for? I have already reported these contributions correctly.
   Even when the information for a member has been correctly reported on your Annual Report, we need additional information to correctly calculate the member’s retirement. To accurately calculate a member’s final average salary (FAS), we need the following information: contract amounts, a breakdown of supplemental amounts earned in addition to contract amounts, and “carryover” amounts if the member’s contract year differed from the fiscal year.
   
   This form is required if:
   1. The member had supplemental earnings in addition to contract earnings. This provides valuable information to review for exceptions to FAS limitations; or
   2. The member’s contract year is different than the STRS Ohio fiscal year of July 1 through June 30. In these cases the information is used to calculate the FAS on a contract year basis for the member.
4. When asked for contract salary on the Request for Additional Information form, should it be the salary for the STRS Ohio fiscal year or the actual contract year?
   Report the actual contract year salary as written in the contract and the contract dates as requested. STRS Ohio will verify these amounts with the fiscal year Annual Report amounts.
5. What information needs to be supplied for a part-time person?
   All information on the Deposit & Service Report should be completed for a part-time employee. Information about contract salary and contract dates can be left blank if they do not apply.
6. On Line 14 of the Deposit & Service Report, should I enter the full contract amount or just the contract earnings?
   Line 14 should specify the full contract amount as if the member had worked the entire contract year. Supplementals should not be included. The contract dates provided should be the beginning and ending dates specified in the contract and for the number of days in the full contract if completed.
7. How should I report pickup included in total compenstation for retirement purposes (pickup-on-pickup)?
   Pickup included in compensation for retirement purposes should be reported on Line 5. Indicate the percentage in the space provided and report the amount included in compensation on Line 5.
   
   Lines 7 through 9 refer only to the contributions that will be reported on the Annual Report for the member. Most schools tax-defer member contributions and report the contributions on Line 8. If the school does not tax-defer member contributions, or if the member completed deposits for a current fiscal year absence or leave, the after-tax contributions should be reported on Line 7. The sum of Lines 7 and 8 should be reported on Line 9. Line 9 should be equal to 10% of the amount on Line 6.
8. What is the difference between Lines 2 and 3 on the Deposit & Service Report?
   Line 3 should be completed only if the member earned compensation in the prior fiscal year, but was not paid until the current fiscal year — often referred to as “payroll lag.” For example, if a member earned a supplemental amount in May of the prior fiscal year, but did not receive payment and you did not remit contributions until August of the current fiscal year, then the amount paid in August should be included on Line 3.
   
   Line 2 is completed only if the member’s contract dates fall outside the July through June fiscal year, as do some 260-day administrators’ contracts. Line 2 should include any amount earned during the current fiscal year under the prior year’s contract — often referred to as “carryover.” For example, a superintendent may have a contract year from August through July. Line 2 would include the member’s earnings for the prior year July. The July earnings are part of the prior year’s August through July contract, but the member earned the compensation and made contributions in July of the current fiscal year.
9. What type of earnings should be included on Line 3 of the Request for Additional Information?
   Line 3 should be completed if the member had unearned contract amounts or was not paid for any days under his or her contract — often referred to as “board-approved docked days.” For example, if a member took two days off during the school year for personal reasons and the school did not pay the member for those two days, then the two days multiplied by the member’s daily rate should be included on Line 3.
10. What is the difference between Lines 4 and 11 on the Request for Additional Information?
    Line 4 should be completed only if the member earned compensation in the prior fiscal year, but was not paid until the fiscal year for which you are completing information — often referred to as “payroll lag.” For example, if a member earned a supplemental amount in May of the prior fiscal year, but did not receive payment and you did not remit contributions until August of the fiscal year for which you are completing information, then the amount paid in August should be included on Line 4.
    
    Line 11 is completed only if the member’s contract dates fall outside the July through June fiscal year, as do some 260-day administrators’ contracts. Line 11 should include any amount earned during the fiscal year under the prior year’s contract — often referred to as “carryover.”   For example, a superintendent may have a contract year from August through July. Line 11 would include the member’s earnings for the prior year July. The July earnings are part of the prior year’s August through July contract, but the member earned the compensation and made contributions in July of the fiscal year for which you are completing information. We need this information to convert the member’s contract year to fiscal year and verify the correct contributions were reported on the school’s Annual Report.
    
    
11. What is the Deposit & Service Report for Employees with Continuing Employment? Is it different than the Deposit & Service Report?
    Members employed at the time of retirement in positions with more than one employer covered by STRS Ohio, OPERS and SERS, who retire from the highest paying position, may continue to work with no waiting period in one or all of the lower paying positions. Position is defined as all employment with a single employer. If you receive a Deposit & Service Report for Employees with Continuing Employment form, the member is retiring from a higher paying position. Your school employs the member in a lower paying position and the member intends to continue working without a waiting period.
    
    You should complete the Deposit & Service Report for Employees with Continuing Employment with the same information required on a Deposit & Service Report modified to only include the member’s earnings and service credit earned through the last day of work before the retirement date shown on the form.
    
    Completion of the Deposit & Service Report for Employees with Continuing Employment form fulfills the school’s requirement to notify STRS Ohio about the retiree returning to work after retirement — a Reemployed Retiree Notification form is not required. Contributions on earnings after the retirement date should be reported as reemployed retiree contributions on your Annual Report.

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