Online Publications — Employers Manual: Payroll Reporting of Contributions

Employers Manual

Payroll Reporting of Contributions

Paying Contributions to STRS Ohio
The employer must forward payment for member contributions to STRS Ohio no later than five business days after each pay date. If a school’s employer share is not paid through the state foundation program, the employer must pay employer contributions directly to STRS Ohio within five business days. Penalties and interest will be assessed for late payments.

Contributions may be paid to STRS Ohio via one of the following two methods:

Electronic funds transfer (ACH or wire transfer) — under this method of payment, employers must contact their bank to initiate a transfer of funds from the employer’s bank account to STRS Ohio’s bank account. Information that the employer’s bank will need to complete this transfer includes STRS Ohio’s bank routing number (042000314) and bank account number (71570166). STRS Ohio uses Fifth Third Bank in Cincinnati, Ohio.
Checks — contribution checks may be sent to STRS Ohio in lieu of electronic funds transfer. Mail checks to the STRS Ohio lockbox at the following address:

STRS Ohio
P.O. Box 631135
Cincinnati, OH 45263-1135

Checks sent to STRS Ohio via overnight or certified mail should be mailed to the following address:

Fifth Third Bank
Madisonville Operations Center
M.D. 1MOC1Q
Box 1135
5050 Kingsley Drive
Cincinnati, OH 45227

Because payment must be received by STRS Ohio no later than five business days after each pay date, allow for the time that the U.S. Postal Service will need to deliver the check payment. Preaddressed envelopes are available by calling STRS Ohio toll-free at 1-888-535-4050.

In addition to sending the payment to STRS Ohio, employers should provide additional information about the contribution payment using one of the following methods:

Submit a Web-based Employer Cash Receipt Remittance Form.

Mail or fax (614) 227-4683 an Employer Cash Receipt Remittance Form to STRS Ohio. If sending payment by check, mail the form with the check.

Include payment details — method, reference number and amount — in the payroll report header record if sending an electronic payroll report via e-mail or ftp transmission.

Enter payment details via the STRS Ohio Web-based application by editing the payroll report. This must be done the same day the payroll report is sent. Error-free reports are not maintained on the site for more than 12 hours.