State Teachers Retirement System of Ohio

Page Description

STRS Ohio Update for Reporting Employers

STRS Ohio Employer News

Posted: November 2017

Withdrawal Certification Reports Now Available Through ESS

STRS Ohio reporting employers are now able to complete withdrawal certifications through Employer Self Service (ESS). Similar to retirement reporting, this new feature allows employers to complete the requested information online and correct, view or print certifications that have been previously submitted online. Online withdrawal certification submission will allow for faster and more efficient processing of withdrawals.

Information being requested in the new online report is similar to the previous paper format. Last date of service, last day on payroll, contributions and service credit (if applicable) are requested for each individual. Note: earnings are not requested in the online format.

For step-by-step instructions on completing these reports, please see the Withdrawal Certification section of the ESS Instructions on the STRS Ohio Employer Website.

Employment Verifications Due by End of Year

To comply with Internal Revenue Service regulations, STRS Ohio is required annually to identify members who have reached the age of 70-1/2 and are not actively employed in an STRS Ohio-covered position. As required by law, members meeting these criteria must withdraw their accounts or begin receiving a required minimum distribution as part of a monthly annuity.

Employers may receive a request from STRS Ohio before the end of the year to complete employment verifications (formerly called reemployed retiree certifications) to confirm identified individuals are no longer working. STRS Ohio needs your assistance in providing final contributions and pay date information.

In an effort to reduce paper and complete the process in a timely and efficient manner, employers will be asked to complete this verification online in Employer Self Service (ESS). The "Employment Verification (Formerly Reemployed Retiree Certification)" tutorial in the Education & Training section of the employer website is available to assist you. Step-by-step instructions including screenshots are also available in the ESS Instructions.

Save Time by Using Direct Debit to Make Payments to STRS Ohio

STRS Ohio receives hundreds of payments weekly from more than 1,100 employers. Payments can be made by direct debit, check, Automated Clearing House (ACH) credit or wire transfer. Direct debit is STRS Ohio’s preferred payment method and can be completed by logging in to Employer Self Service (ESS) on the employer website. After banking information is set up and approved, payments can easily be deducted from the employer’s designated account. This method eliminates the extra step of completing a cash remittance form, and payments are posted to your account within two business days of the scheduled payment. For more information about direct debit, view the on-demand webinar “Making Direct Debit Payments Through ESS” in the Education & Training section of the employer website, or view the ESS Instructions.

Help STRS Ohio Members Build Retirement Security

STRS Ohio’s Member Education Department provides customized retirement planning meetings at the location of your choosing for your early-, mid- and late-career employees. You do not have to have all of the answers related to STRS Ohio benefits and retirement preparation. We are here to help and will even bring the program to you!

To schedule a Member Education representative to meet with your group, call 614-227-4082 or email [email protected].

Does STRS Ohio Have the Correct Address?

When entering new hire information, take time to make sure STRS Ohio has the correct address for members. Adhering to U.S. Postal Service addressing standards will help members receive important notifications such as enrollment packets, plan updates and other mailings. The Postal Service defines a standardized address as one that:

  • Uses standard USPS abbreviations such as Ave., Blvd. or Cir.
  • Uses the city name recognized by the USPS. For example, use a city or town name rather than a neighborhood or unincorporated community within the city.
  • Includes the ZIP Code+4.

Be aware of apartment numbers and directionals such as North and South. For more information about addressing standards, visit usps.com.

Main Resources