STRS Ohio | STRS Ohio Update for Reporting Employers — Reporting Requirements

State Teachers Retirement System of Ohio

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STRS Ohio Update for Reporting Employers

Reporting Requirements

Posted: May 2017

Annual Reports Due Aug. 4

All employers must submit an annual report by Friday, Aug. 4, 2017. This report lists all member contributions on compensation earned by STRS Ohio active members and reemployed retirees during the fiscal year (July 1, 2016–June 30, 2017), as well as service credit earned by active members.

Please check the Annual Reporting Resource Center on our website in early June for instructions and other information to assist you with the annual reporting process. Live webinars on calculating service credit and annual reporting troubleshooting will also be offered in mid-May and June, respectively. View program descriptions and registration information.

Like last year, annual reports can be submitted electronically via ESS or secure file upload. If you submit your report using ESS, your personalized report will be available July 1. No extensions will be granted to the deadline, so please plan to have staff available to complete the report or coordinate its submission to STRS Ohio.

You may be asked to verify service credit and/or accrued contributions for members after your annual report or summer payroll reports have been processed. If verification is required, you will be notified when service credit verification and accrued verification reports are available for completion in ESS. Online tutorials are available to assist you with completing these reports. A live webinar also will be offered in late August to assist you with the post annual reporting process. You will receive a registration email with details in early August.

Thank you for your efforts to complete the required annual reporting processes on time. This information is necessary to update member accounts and prepare actuarial information. If you have questions about annual reporting, please contact your employer advisor.

Have You Sent Pay Date Calendars and Salary Schedules?

In April you received an eUPDATE requesting your school’s pay dates for the upcoming fiscal year. If you haven’t yet submitted your pay dates, please complete the Pay Date Calendar and send it to STRS Ohio using secure file upload by June 9. Knowing your school’s pay dates helps us track the submission of payroll reports and allows us to alert you when we haven’t received an expected report.

Additionally, if you haven’t already done so, please submit your salary schedules for 2016–2017 and 2017–2018 (if available). This information is necessary for STRS Ohio to accurately determine benefits, specifically if a member’s final average salary is limited by Ohio law. View more information about submitting salary schedules.

Employer Self Service Upgrade

An upgrade to Employer Self Service (ESS) is tentatively scheduled for early 2018. The upgrade not only affects ESS, but also the internal pension processing system used by STRS Ohio associates. While change is inevitable in the world of technology, this is only an upgrade to the current system — not new software. Most ESS applications will function similar to the current version, but may have a different look and feel.

To help you prepare for the upgrade, we will be offering several training sessions and live webinar demonstrations. All online tutorials will be updated as well. You will receive an email when the implementation date is finalized along with information on ESS training opportunities.

We’ve Noticed Your Hard Work!

We understand STRS Ohio reporting is just one of the many important duties you are responsible for managing. Thank you for your time and effort to help ensure our members’ accounts and benefits are accurate.

During the 2015–2016 fiscal year, 229 employers with at least 10 new hires, including reemployed retirees, submitted the required employment notification on or before the 10-day deadline. We appreciate your diligence and dedication! Within this group, 37 employers submitted more than 40 employment notifications without a single delinquency. We are pleased to recognize the following employers for this accomplishment. Kettering City Schools deserves special recognition for reporting all 128 employment notifications on time. Congratulations!

  • Amherst Exempted Village Schools
  • Anthony Wayne Local Schools
  • Berkshire Local Schools
  • Bryan City Schools
  • Butler County ESC
  • Canal Winchester Local Schools
  • Celina City Schools
  • Eastland-Fairfield JVS
  • Electronic Classroom of Tomorrow
  • Fairfield Union Local Schools
  • Forest Hills Local Schools
  • Harvard Avenue Performance Academy
  • Horizon Science Academy Toledo
  • Huber Heights City Schools
  • Hudson City Schools
  • Kettering City Schools
  • Mad River Local Schools
  • Marion Technical College
  • Miami Valley Career Technology Center
  • Minerva Local Schools
  • New Philadelphia City Schools
  • North College Hill City Schools
  • Ohio Valley ESC
  • Perrysburg Exempted Village Schools
  • Ravenna City Schools
  • Sidney City Schools
  • Southwest Licking Local Schools
  • Sullivant Avenue Community School
  • Tallmadge City Schools
  • Tiffin City Schools
  • Trotwood-Madison City Schools
  • Wapakoneta City Schools
  • Washington Court House City Schools
  • Washington State Community College
  • West Geauga Local Schools
  • Western Brown Local Schools
  • Wilmington City Schools
Compensation Limits Set for 2017–2018

Each year the Internal Revenue Service places limits on the amount of compensation on which contributions can be remitted for STRS Ohio members. Any payment to a member that exceeds the compensation limit is excluded from compensation for retirement purposes. The 2017–2018 compensation limits for Defined Benefit and Combined Plan members are:

  • $270,000 for new members on or after July 1, 1996, and
  • $400,000 for members before July 1, 1996.

The IRS has not yet released 2017–2018 limits for Defined Contribution Plan members. (The current amount is $229,787.) View a complete list of annual compensation limits.

Compensation limits are presented for your information only. STRS Ohio does not require you to track the retirement plans your employees participate in. We will monitor contributions and compensation for each STRS Ohio member and notify you if contributions reported are within $2,500 of the limit or exceed the maximum contributions allowed by the IRS. If limits are exceeded, we will refund excess contributions and ask you to stop submitting contributions for affected members through the end of the fiscal year. If you have questions about compensation limits, please call the Employer Reporting Department toll-free at 888‑535‑4050.

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